Agenda
A personal space where you pick days from the calendar and plan them. Unlike the other tools, the agenda is not project data: the entries are yours and do not travel to anyone when you share a project.
Register nowWhen to use it?
- Laying out the day and placing work into hours.
- Pulling a WBS task onto a specific day.
- Writing down in your own words how the day went as you close it.
Step by step
- 1Days with entries are marked on the calendar; click a day to open its flow.
- 2For a new entry, write the title and the text. Give it a time range or leave it as all-day.
- 3If you set a time range that clashes with another entry, you get a conflict warning.
- 4You can set a reminder: at the time, 5 / 15 / 30 minutes, 1 hour or 1 day before. Reminders arrive as notifications in the mobile app.
- 5Use the end-of-day review section at the top to write about the day in your own words; you do not need to save it separately.
- 6You cannot add a new entry to a past day. Existing entries can still be edited, or pulled forward with "move to today".
Tips
- Right-click a WBS task and choose "Add to Agenda" and it lands here with its own date.
- Undo and redo do not work in the agenda; it does not keep a history.
- The list under the calendar shows your upcoming entries; start there if you do not know which day to open.
Worked example
Example: a busy Tuesday
Three meetings, one deadline and everything else squeezed in between. Five minutes in the morning writing the day down means the evening is not spent arguing with yourself about what got done.
Must happen today
- Finish the client deck (before the 14:00 meeting)
- Send the invoice approvals
- Set up accounts for the new joiner
Nice if it happens
- Read last week's report
- Call the supplier
- Tidy the desktop
End-of-day review
- Deck was finished — at 13:50, too close
- Invoice approvals forgotten — first thing tomorrow
- Got two uninterrupted hours in the afternoon
- Tomorrow I will group the meetings after lunch
The value is not in the list, it is in the review. After a week of writing it down the same line keeps coming back: work is being squeezed between meetings. You cannot fix that until you notice it.
Frequently asked questions
What is the daily planner for?
Writing the day down at the start and going over it at the end. It has two halves: the plan and the end-of-day review. Without the second half it becomes a to-do list; the value is in noticing that the same mistake keeps repeating.
Can anyone else see my planner?
No. The planner and the end-of-day review are personal. They are not stored inside your projects but under your own record, so sharing a project with your team does not share your planner.
How many items should I write down?
No more than three in the must-happen list. Longer lists end every day unfinished, and after a while you stop looking at them. Everything else goes in the second group: good if it happens, and the day is not a failure if it does not.
What should go in the end-of-day review?
Not what you did, but what you noticed. "Finished the deck" carries no information; "the deck went to the wire because the morning meeting overran" is useful to you next week.
Is it free?
Yes. Klarsti is free and ad-free right now.